Terms and Conditions

Course Cancellation

To secure your course place, a non-refundable deposit of £545 (earlybird) / £615 (full price) is required and will be credited towards the total course fee.

If you cancel more than 12 weeks before the course begins, no further fees will be due; however, the deposit will not be refunded.

If you cancel at any time within 12 weeks of the course start date (including after the course has begun), or do not complete the course for any reason, you remain contractually obligated to pay the full course fee, including any remaining instalment payments, whether or not they have been invoiced at the time of cancellation. This reflects the fact that, at this stage, course costs are committed and places cannot usually be resold in time, and you agree that the fees payable represent a genuine pre-estimate of the losses and costs we are likely to incur, including committed teaching, venue, administration, and accreditation costs.

If the course is fully booked and we are able to fill your place from the waiting list before the course starts, all monies paid to date (including the deposit) will be refunded, minus a £125 administration fee. If we are unable to fill your place before the course starts, the standard cancellation terms set out above will apply.

Deferment

Deferment is available to another course intake, subject to availability of deferment places. To confirm your place on the course you are deferring to (the ‘new course’), we charge a deferment fee of £990, payable at least 12 weeks prior to the start of the new course. Any amounts already paid towards the course fee will be credited towards the course fee of the new intake; the deferment fee is additional and is not credited towards the course fee. If the deferment fee is not paid by the deadline above, the deferment will not be confirmed and your booking will be treated as a cancellation, to which the course cancellation terms will apply.

In the difficult circumstances of you sustaining a serious injury or prolonged ill health with a non-pre-existing condition, Yogasara Training will support you and work out the best way for you to continue the course. You may still attend sessions and either adjust poses or just observe the classes. If you are unable to continue the training after consultation with an appropriately qualified medical practitioner, we will defer the remaining modules to another course intake. Any fees already paid will be carried forward and credited to the deferred modules/intake; no cash refund is available in these circumstances. In this circumstance we will not charge a deferment fee.

Only two deferment places are available on each of our teacher training courses. If at the time of requesting a deferment, these places are already taken by other students on your cohort that have agreed to defer, then it will not be possible to offer a deferment, and the above cancellation policy will apply.

Termination by Us

We reserve the right to terminate your place before or during the teacher training course if we deem your behaviour to be aggressive, abusive or disruptive, or if we consider your behaviour is posing a threat to the health or safety of yourself, other students, teachers or the public.

Termination process:

A verbal warning
A written warning.
Termination of your place. No refund will be offered.

We reserve the right to advance through steps if your behaviour warrants more immediate action.

Changes to the Course / Delivery

Occasionally, factors outside our control (including extreme weather, illness, pandemic, government restrictions, building access restrictions, or other force majeure events) may require changes to the timetable, teachers, venue access, sequencing of modules, or delivery format (including online). We reserve the right to change the timetable as necessary to adapt in these circumstances. We will take reasonable steps to minimise disruption, communicate changes promptly, and deliver the course content and learning outcomes, including by rescheduling sessions and/or providing make-up sessions or other suitable alternative delivery. We reserve the right to substitute teachers, change the venue, and cancel or reschedule individual sessions at short notice where safe delivery is not reasonably possible.

Where circumstances outside our control require delivery online (for example pandemic-related restrictions or other force majeure events), any affected training modules will be delivered in an online format, and the structure and type of content delivered may be adapted as necessary for that format.

Refunds will not be available solely as a result of changes to the timetable, teachers, venue, sequencing of modules, or delivery format, including where some or all training modules are delivered online, provided that we deliver the course (or a suitable equivalent) and maintain the overall learning outcomes and required taught contact hours.

If, in the exceptional event, we are unable (despite reasonable efforts) to remedy the situation through rescheduling, substitution, make-up sessions, and/or suitable alternative delivery, and as a result we are unable to deliver the overall learning outcomes and the required taught contact hours of the course, you may withdraw and receive a pro-rata refund of fees paid for undelivered taught elements, calculated by reference to taught contact hours. The deposit is non-refundable unless we cancel the course prior to the date it begins. For the avoidance of doubt, changes to timetable dates, teachers, venue, sequencing of modules and/or delivery format (including delivery online) do not in themselves constitute grounds for withdrawal or refund where the overall learning outcomes and required taught contact hours are delivered.

If we cancel the course prior to the date it begins, we will provide a full refund (including the deposit). If we cancel part of the course after the date it begins and cannot reasonably offer a suitable make-up, we will provide a pro-rata refund for the cancelled taught contact hours.

Payment Requirements

After payment of the deposit (which is credited towards the total course fee), the remaining balance of the course fee will be payable in monthly instalments by direct debit. We will send invoices each month and payment will be taken from your bank account automatically. A request will be sent out prior to the course to complete a direct debit mandate for this purpose.

Missed Payments

A signed direct debit mandate is required no less than 14 days prior to payment of the first instalment. Any missed instalment payments on the course (whether due to cancellation of direct debit mandate, insufficient funds, or otherwise) must be paid within 30 days from the due date of the invoice.

Failure to observe the above may result in cancellation of your place on the course; in that event, any outstanding balance of the course fee will remain payable in accordance with the course cancellation terms.

If your financial circumstances change significantly during the course, please let us know as soon as possible. We can usually be flexible on payments to accommodate your change in circumstances, for example, by spreading payments over a longer period.

Course Completion Requirements

To pass this course and receive your certificate you need to:

Meet the attendance requirements;
Complete all your apprentice assisting / observing hours;
Pass the essay;
Pass the presentation;
Pass the final teaching assessment;
Hand in three reflection forms;
Have paid the course fees in full; and
Demonstrate commitment and effort to upholding the Yogasara Student Agreement.

In the spirit of generosity, we will, in extenuating circumstances, extend the completion process up to a maximum of one year after the final weekend of the course. That is, all course requirements must be completed within 12 months of the final taught weekend of your cohort at the latest; after this date we cannot pass you for any reason.

If you are referred in relation to any of the above course requirements, we will support you to take the necessary steps to complete the course by giving you learning outcomes and a clear trajectory.

In exceptional and rare circumstances, we reserve the right to fail you. This would only be due to serious concerns relating to your conduct, your capacity to hold a safe container for students, and/or your ability to meet the practical course requirements.

Late Assessments

We dedicate one weekend of the course to teaching assessments. We also schedule one additional assessment day outside the course, 4–8 weeks after the course finishes, as set out in the timetable you will receive before the start of the course. This additional assessment date is available for those who would prefer more time before taking their first assessment. If you choose to take your first assessment on this additional date, this will incur a fee of £95, payable in advance.

If you are assessed on the scheduled course assessment weekend and are referred, there will be no charge for a second assessment on the additional assessment date. We will support you to develop any areas needed to meet the assessment criteria. Any subsequent assessments beyond this will be charged as set out below.

At any stage, assessment may alternatively be arranged on another date with one of the lead teachers, either in your public or private class. This option will incur an assessment fee of £150, plus travel expenses if applicable. Any assessment taking place outside the two scheduled assessment dates will be charged on this same basis.

Missed Modules on the Course

To meet Yoga Pros criteria for minimum hours on teacher trainings, if you miss more than one weekend (or equivalent) of contact hours, you can make up this time as follows:

Attending CPD courses offered by Yogasara or approved providers, contingent upon discussion with and approval from the Yogasara course director to ensure the course’s suitability. Payment is to the course provider at the advertised cost of that course;
By attending module(s) on one of our future teacher training courses. If you need to repeat a weekend the cost is £240 per weekend (£120 per day).

Pre-Reading Literature

You will receive a pre-reading list prior to the start of the course. Books must be purchased by students and aren’t included in the course cost.

Course Materials and Intellectual Property

All course materials provided by us (including manuals, handouts, slides, recordings, and other resources) remain our intellectual property (or the intellectual property of the relevant rights-holder) and are licensed to you for your personal educational use only. You must not copy, distribute, publish, sell, or provide course materials to third parties without our prior written consent. You must not audio-record, video-record, photograph, or live-stream any part of the course (including online sessions) without our prior written consent.

Complaints

Complaints must be submitted in writing to trainingadmin@yogasara.co.uk. We will acknowledge receipt within 5 working days and aim to provide a substantive response within 20 working days. Where further investigation is required, we will update you on progress and provide an estimated response date. If you are dissatisfied with the outcome, you may request escalation to the Course Director (or another senior member of the team where appropriate).

General Terms

Nothing in these Terms and Conditions excludes or limits any consumer rights you may have under applicable law.

These Terms and Conditions are governed by the laws of England and Wales, and the courts of England and Wales shall have non-exclusive jurisdiction.

If any provision is found unlawful or unenforceable, the remaining provisions will remain in force.

These Terms and Conditions (together with the application form and any published course description referenced at booking) form the entire agreement between us regarding the course.

Formal notices should be sent by email to trainingadmin@yogasara.co.uk (or such other address we notify you in writing).

We may transfer our rights and obligations under this agreement where this does not reduce your rights. You may not transfer your booking without our prior written consent.

Yogasara Student Agreement

I acknowledge that Yoga is a path of integration, healing, self awareness/responsibility and love.

I aim to uphold the interweaving of the four primary paths of Yoga on and off the mat:

Bhakti (devotion and love)
Jñāna (knowledge and wisdom)
Karma (action and selfless service)
Rāja (meditation and awareness) – doing my best to maintain a state of openness, curiosity and compassion towards myself and the rest of humanity.

I aim to embody the philosophy of yoga which includes:

Ahimsa (non-harming) also described as ‘kindness’.
Svādhyāya (self-awareness), which may include taking on board constructive feedback from teachers and peers with respect, dignity and humility.
Satya (truth), which includes the process of being made aware of my limitations and what I don’t know, and to recognise and acknowledge my mistakes and learn from them with self-

Therefore, during the course:

I agree to maintain respect for my teachers, peers, future and/or current students. This includes maintaining confidentiality at all times.
If I have any concerns that a member of the group is displaying signs of risk of harm to self or others I may break confidentiality to one of the teaching team, in a discreet and confidential setting.
If I have an issue with a peer that I cannot resolve, I will seek support from one of the teaching team, or another appropriate professional, such as a personal therapist, supervisor or mentor.
I will foster a basic attitude of friendliness and respect towards myself and the Yogasara community and beyond.
I am able to and open to receiving constructive feedback from my teachers and peers.
I agree to respect other modalities and practices even if I don’t agree with them and see their limitations.
I agree to do my best to use language that is inclusive (e.g. with respect to gender, sexuality, ethnicity, religious and economic background etc.).
I will do my best to be on time for all sessions, if I am running late I will let the lead or assistant teacher know directly (not via a peer group WhatsApp).
If I am unwell and unable to make a session I will email Sarah, if it is on the day, I will email Sarah and text or WhatsApp the lead teacher for the day.
I agree to caretake the space by putting mats and props away tidily and generally be mindful of the physical space.
I agree that I will not take myself too seriously and do my best to wholeheartedly embrace this journey, riding waves that come with as much grace as possible and more importantly remember that I am allowed to enjoy myself!

Health, Safety and Liability

By confirming your place on the course, you acknowledge that you have read, understood and agree to the health, safety and liability terms below.

General

You acknowledge that yoga and related physical practices involve inherent risks and that outcomes cannot be guaranteed. You agree to take reasonable care of your own health and safety, including by working within your limits. If you experience pain, dizziness, distress, or discomfort, you agree to stop the practice, inform a teacher, and seek appropriate support.

Medical Responsibility

You confirm that, to the best of your knowledge, you are medically fit to participate. If you have any injury, health condition, are pregnant, or have any concerns that may affect safe participation, you agree to seek appropriate medical advice and to inform the teaching team in advance (or as soon as reasonably possible). You recognise that it is your responsibility to notify a teacher of any serious illness or injury before each course session. The course is not a substitute for medical attention, examination, diagnosis, or treatment.

Fitness to Participate and Safety Directions

You agree to follow reasonable safety instructions given by the teaching team. We may require you to modify or stop a practice, or (in exceptional cases) to withdraw from an activity, where we reasonably believe this is necessary to protect your health and safety or that of others.

Physical Assists / Adjustments (Consent)

During the course you may be offered physical assists or adjustments. You may decline assists at any time. You agree to inform the teacher if you do not wish to receive assists and/or if you have any injury, impairment, or relevant condition that should be taken into account.

Personal Property

An area for personal belongings is available during course sessions based at the Yogasara studio. You bring personal property at your own risk. We are not responsible for loss or damage to personal belongings, except where caused by our negligence.

Limitation of Liability

Nothing in these Terms and Conditions excludes or limits our liability for death or personal injury caused by our negligence, for fraud, or for any other liability that cannot be excluded or limited by law. Subject to that, to the maximum extent permitted by law, we will not be liable for: (i) indirect or consequential losses; (ii) loss of profit, loss of earnings, or loss of opportunity; or (iii) losses arising from your failure to follow reasonable safety instructions or to disclose relevant health information. Subject to the foregoing, our total aggregate liability to you for losses arising out of or in connection with the course will not exceed the course fee.